Odoo - is all-in-one business software including CRM, website/e-commerce, billing, accounting, manufacturing, warehouse - and project management, and inventory to mention but a few. The system will be installed on a cloud server so you can access it anywhere you go in this world and a native mobile app can be installed on your smart phone so that you can have the incoming and outgoing transactions on the go of your fingertips whenever and whichever way you want it.
Big-School Zambia - Nchitonet has established a cloud sever with specialised technical support to allow educational institutions to get all their educational data and activities such as students admission, fees management, examination, assignments and class attendance on the go.
Odoo
Sales modules
From quotations to sales orders - Convert quotations into sales orders with a single click, or let the customer sign off on it with a simple electronic signature.
Contract management - Invoice customers based on time and materials, easily record contracts and track invoicing phases, maintain renewal and upselling opportunities, and manage your subscriptions with Odoo’s recurring contracts.
Let your customers help themselves - The customer portal gives your customers access to their quotations, sales orders, and delivery orders. Save time and use Odoo Sign to easily get signatures on NDAs, contracts, or any PDF document.
Customer Relations Management (CRM)
Track leads, close opportunities and get accurate forecasts. Keep track of all interactions with your opportunities and customers and improve your sales cycle.
Sales
- Real-time overview of your performances and next activities
- Know exactly how you perform compared to your monthly targets
- Organise your work based on your scheduled next actions
- Get a quick overview of what is going on in your team. See when a colleague logs a call or sends a quote
- Share ideas and files in real-time and catch-up things you missed when you were away
- Dig deeper with real-time reports and flow charts that anyone can create and share
Inventory management
Experience full traceability
Keep an eye on all your stock by tracing all your past and future inventory transactions. Track in detail all stock moves, in your warehouse and everywhere else your stock goes. Browse through the upstream or downstream traceability flows to get a clear view of what happened to a specific product or shipment.
Get the most efficient stocking method and improve all your internal operations. Odoo’s double-entry inventory has no stock input, output or transformation. Instead, all operations are stock moves between locations.
Reduce stock level and avoid stock outs
Reduce your stock while always staying replenished! Odoo Inventory is fully integrated with the Purchase module, so you can trigger automatic RFQs to your suppliers when your stocks levels are too low.
Multi-warehouse
Create rules to automatically transfer items from one warehouse to another and keep stock levels optimum.
Keep an eye on warehouse efficiency
Get the insights you need to make smarter decisions, using reporting and dashboards. Design custom dashboards to analyse your warehouse efficiency at a glance. Dig deeper with real-time reports that anyone can create and share.
Accounting and finance
Do more in less time
Create and send professional invoices and receive payments online. No need to send reminders to your debtors. Simply set-up and automate follow-ups to get paid more quickly. Automatically create invoices from sales orders, delivery orders or base them on time and material.
Tools you need to grow your business
Get your bank statements synced with your bank automatically, or import files.
Manage bills and expenses
Control supplier invoices and get a clear forecast of your future bills to pay.
Easy reconciliation
Save time and automate 95% of reconciliation with smart reconciliation tool.
Dynamic statements
- Easily create your earnings report, balance sheet or cash flow statements
- Quickly filter, zoom, annotate and compare any data
- Use business intelligence’s cubes to report across any dimension
Project management
Harness the power of visual information
Simplify your processes and enhance employees’ collaboration. Break down your project in bite-sized tasks and assign them to your team for an improved collaboration. Create customised stages for each project to better answer your needs.
Discuss tasks and share
Organise
A simple drag-and-drop view to help you easily group tasks at the right stage.
Schedule
Easily check your team’s planning and reschedule to keep within the deadlines.
Plan
Keep track of deadlines and progress of your projects with a clear overview.
Analyse
Keep a good overview of your workload and of the status of tasks.
Appraisal
Build the right appraisal
Create the rightful survey to collect your employees answers. Prepare your own templates or choose from existing ones. Manage several types of evaluations: bottom-up, top-down, self-evaluations and final evaluation by the manager. Let employees create evaluations themselves to send them to subordinates, juniors as well as to their managers.
Design your survey
Create your own surveys to gather important information and/or opinions from your employees. Quickly add questions, edit pages and draft a useful survey, using great built-in templates or making your own design from scratch. Turn existing surveys into templates to use and modify them later. Proof your surveys before publishing them: get them reviewed by managers, supervisors or other employees and let them add comments before finalising the surveys. You can even create several surveys for each evaluation step to send them to different people.
Automate the evaluation process
Create evaluation plans with a clear schedule to automatically generate interview requests. Specify the employee, department or level in the hierarchy which can answer your surveys and allow managers to review the content and finalise the evaluation.
Payroll
Monthly statement
This report helps in payroll analysis. This helps you to check your pay slips and sorting it out from different group criteria (employee, job title, department, company, pay slip and more).
HR managers need a complete payroll statement and also payroll monthly statement. From this pivot view, you can easily generate the custom payroll report views in excel format. Also you can download it from there. From Odoo payroll report, you can get only individual employee pay slip reports. To make the use of HR payroll management system easier, you can use this pivot view to get the payroll/pay slip statement.
Leave management
Leaves management for all
Keep track of the vacation days taken by each employee. Employees enter their requests and managers approve and validate them, all in just a few clicks. The agenda of each employee is updated accordingly. Managers get a view of their whole team leaves in one complete view, to keep the team well-organised and to easily forecast the distribution of tasks during the absence of their members.
Approve or refuse leave requests
Allow employees to record their requests for vacation themselves, and get notified by email for every new request. Decide to either approve them or to refuse them, and add a note to your refusal to give an explanation to your employees.
Create reports in a single click for every leave request, with a detail per request type, employee, department and even for the whole company. Get statistics on the leaves and plan for the upcoming to make sure you keep productivity to its highest level.
Big-School Zambia
School management system with text/SMS integration
Nchitonet will integrate your school system with text messaging system that will enable you to send SMS messages to parents, teachers and other members of the public interested in your school activities, programmes and events.
School management systems
Big School Management Module which is used by schools/colleges to manage their daily activities like, employees, students, and parent’s details, books and library records, admission process, assignments, exams- results and reports, events, transport, attendance, timetable, fees and other reports. It gives one-point access to manage these wide ranges of activities effectively and hence increase efficiency of the overall system.
Road map and time frame
This road map involves parts were Nchitonet Company establishes partnership with your education institution regarding the launch of the electronic school management system. The development works starts upon signing of contract agreement between the two parties and goes through a process of configuring and customising the Big-School Zambia Education Management System for your institution on the online cloud supported server.
