Using WhatsApp Business for Your Business

Eddie Mutema
Inside Infobwana
7 September 2023
WhatsApp Business when used correctly can be a versatile tool for businesses aiming to simultaneously boost sales and improve productivity

It’s safe to say that all businesses are constantly on the lookout for innovative ways to connect with customers and improve productivity. WhatsApp Business has proved to be a powerful tool for achieving both of these critical objectives. In this article, we'll briefly dive into the ways businesses can utilise this application to drive sales and improve overall efficiency.

What is WhatsApp Business?
WhatsApp Business makes interacting with customers easy by providing tools to automate, sort, and quickly respond to messages. It's also intended to feel and work just like WhatsApp Messenger. You can use it to do everything that you're used to doing, from messaging to sending photos. - WhatsApp

Some of the key app features include:

1. Company Profile
WhatsApp Business enables you to upload your full business profile or portfolio. This includes uploading your business logo, sharing essential details like your address, website, operating hours, and business description.

2. Personalised Engagement
WhatsApp Business empowers businesses to connect with customers on a personal level. With customizable greetings, quick responses, and automated messages, you can offer immediate and tailor-made support for customer inquiries.

3. Streamlined Customer Support
The real-time chat interface enables businesses to offer prompt customer support, significantly reducing response times and enhancing overall customer satisfaction. It serves as a direct channel for customers to ask questions, seek information, and quickly resolve issues.

4. Broadcast Lists
Businesses can create broadcast lists to send messages to multiple customers simultaneously. This feature proves invaluable for disseminating promotions, sharing product updates, or conveying important announcements to segmented audiences.

Using WhatsApp Business for Sales Growth

1. Showcasing Product Catalogues
When you create and showcase product catalogues, you simplify the shopping experience for customers. Detailed descriptions, prices, and images for each item make it easy for customers to browse and make purchases directly through the app.

2. Efficient Order Management
You can efficiently manage customer orders on the app - send order confirmations, provide updates on delivery statuses, and even process payments using integrated payment systems.

3. Promotions and Discounts
Send exclusive promotions, discounts, and special offers directly to your customer base. Create a sense of urgency to encourage immediate action and boost sales.

4. Encourage Feedback and Reviews
Actively encourage customers to leave feedback and reviews through WhatsApp. Positive reviews enhance your credibility, while constructive feedback helps drive continuous improvement.

Scaling Productivity with WhatsApp Business

1. Appointment Scheduling
For businesses reliant on appointments, WhatsApp Business facilitates easy scheduling and confirmation of appointments with customers. This significantly reduces no-shows and streamlines appointment management.

2. Streamlined Internal Communication
WhatsApp Business isn't just about outbound interactions; it can also serve as a powerful tool for internal communication within your team. Create dedicated groups for different departments or projects to improve collaboration and productivity.

3. Automation for Efficiency
Set up automated responses for frequently asked questions and inquiries. This minimizes the need for manual responses and frees up valuable time for you to handle more complex customer interactions.

4. Data-Driven Insights
It’s important to use the analytics and insights provided by WhatsApp Business to refine your communication strategy. Track message delivery, open rates, and response times to continuously improve customer engagement.

Pros and Cons

1. Direct Customer Engagement: WhatsApp allows businesses to directly engage with customers in real time. This personal touch can help build stronger customer relationships.

2. Cost-Effective: It's often more cost-effective than traditional SMS or phone calls, especially for international communication.

3. Global Reach: WhatsApp has a massive user base worldwide, offering businesses access to a vast and diverse audience.

4. Ease of Use: It's user-friendly, with a familiar chat interface that doesn't require extensive training for employees.

5. Multimedia Capabilities: Businesses can send not only text but also images, videos, documents, and voice messages to convey information effectively.

6. Customer Support: WhatsApp allows for efficient customer support through instant messaging, reducing response times and improving customer satisfaction.

7. Marketing Opportunities: You can use WhatsApp for promotional activities, such as sending offers, product updates, and newsletters to subscribers.

1. Spam and Overuse: Excessive or irrelevant messages can annoy customers and lead to unsubscriptions or being reported as spam.

2. Limited Automation: While there are automation features, WhatsApp Business doesn't offer the same level of automation as some other customer relationship management (CRM) tools.

3. Limited Analytics: WhatsApp provides basic analytics but lacks the robust reporting capabilities of specialised marketing platforms.

4. Business Verification: Getting a verified business account can be challenging, and without verification, customers may be wary of engaging with your business.

5. Phone Number Dependence: WhatsApp is linked to phone numbers, which can pose challenges if you need multiple team members to manage the same account and/ or if employees leave the company.

In summary, WhatsApp Business when used correctly can be a versatile tool for businesses aiming to simultaneously boost sales and improve productivity. Marketing takes step-by-step effort and embracing these kinds of communication tools can help enhance your marketing efforts. WhatsApp Business is just one example of a tool that not only connects more effectively with customers but also streamlines your business operations.